1	Expanding (y)our field with E-LIS http://eprints.rclis.org/ WCHELIG Winter workshop 14 June 2005 Jennifer A. De Beer <jad at sun dot ac dot za> Centre for Knowledge Dynamics and Decision-making, Stellenbosch University
2	Talk outline Defining the (playing) field Subject / topic archives E-LIS facts [1] E-LIS facts [2] E-LIS Usage statistics Submitting your work: in brief Submitting your work: online guidelines ‘Submission workflow’ demonstrated E-LIS illustration Demoprints exercise Conclusion
3	Screenshot of E-LIS
4	Defining the (playing) field Self-archiving Research dissemination ≠ Publication (yet) IRs \| ETDs \| Subject / topic archives
5	Subject / topic archives Complement traditional publishing Complement institutional repositories Online availability of work has +’ve consequences for the impact of your research Various studies confirm the above: For which, see the OpCit Project’s “Effect of open access and downloads ('hits') on citation impact: a bibliography of studies” http://opcit.eprints.org/oacitation-biblio.html
6	E-LIS facts [1] E-prints in Library and Information Science Est. late 2003 To date (10 June 2005) has 2528 documents online (and growing) Maintained and managed by Team of four + one creators and a worldwide network of country-representatives (Editors) Used by us! Completely volunteer-driven
7	E-LIS facts [2] Free to use OAI-compliant (to enhance retrieval / visibility) Resides on E-Prints software Familiar interface Familiar functionality Ease-of-use Wide installed base
8	E-LIS usage statistics Monthly statistics: May 2005
9	Submitting your work: in brief Use is free, but need to register as user if submitting documents Complete registration form Receive confirmation e-mail Respond to confirmation e-mail (i.e. confirm your registration) Once registered, sign on Go through submission workflow Country (metadata) Editor (approves / rejects / returns to author to modify) before/if submission is accepted into the archive Accepted submission’s abstract is circulated as part of ‘Weekly update’ e-mail to all users registered for said e-mail Fame! (Or rather: receive expressions of interest in your work, and achieve research impact)
10	Submitting your work to E-LIS: guidelines Submission policy http://eprints.rclis.org/policy.html Submission procedure (step by step; expanded version of previous slide) http://eprints.rclis.org/submission.html Submission guidelines (standards-like document detailing: document types, how to ensure quality metadata, supported and/or ‘known’ file formats, etc) http://openlib.org/home/subirats/elis/guidelines.html
11	Practical exercises The submission workflow in E-LIS http://eprints.rclis.org/ The submission workflow on any repository running on E-Prints software illustrated using Demoprints http://demoprints.eprints.org/ (Latter is quite useful if you want to conduct hands-on training sessions with colleagues and professoriate at your home institution)
12	E-LIS submission workflow Homepage Registration User workspace Begin new item (Document submission process) Screen 1 – Deposit type Screen 2 – Succession/commentary Screen 3 – Bibliographic information (four part screenshot) Screen 4 – Documents attached to item (five part screenshot) Screen 5 – Deposit verification (three part screenshot) Screen 6 – Deposit completed
13	E-LIS Homepage
14	Registration
15	E-LIS Homepage: sign-on
16	Real user workspace (registered users only)
17	‘Demo User’ workspace (to illustrate)
18	Begin new item
19	[1] Deposit type
20	[2] Succession/commentary
21	[3] Bibliographic information (part 1)
22	[3] Bibliographic information (part 2)
23	[3] Bibliographic information (part 3)
24	[3] Bibliographic information (part 4)
25	[4] Documents attached to item (part 1)
26	[4] Documents attached to item (part 2)
27	[4] Documents attached to item (part 3)
28	[4] Documents attached to item (part 4)
29	[4] Documents attached to item (part 5)
30	[5] Deposit verification (part 1)
31	[5] Deposit verification (part 2)
32	[5] Deposit verification (part 3)
33	[6] Deposit completed
34	Demoprints Eprint submission exercise Instructions on separate handout Useful to train colleagues at your institution See also Carr, L. and Harnad, S. (2005) Keystroke Economy: A Study of the Time and Effort Involved in Self-Archiving. http://eprints.ecs.soton.ac.uk/10688/ ABSTRACT: A common objection to self-archiving is that it is an extra task that puts an unnecessary burden on each researcher. In particular, the need to enter the extra bibliographic metadata demanded by repositories for accurate searching and identification is presumed to be a particularly onerous task. This paper describes a preliminary study on two months of submissions for a mature repository and concludes that the amount of time spent entering metadata would be as little as 40 minutes per year for a highly active researcher.
35	Conclusion Thank you for your attention! Thanks to WCHELIG workshop organisers for inviting me. Do contact me with any questions jad@sun.ac.za